Technical Writing – How you can Write Challenge Justification Paperwork



As a part of constructing the general challenge scope a technical writer will first want to put out the justification documentation. This doc which may also be thought-about a “enterprise case” lays out the basic causes for implementing the challenge. Here is a easy information on making a challenge justification.

State the Downside

Companies do not perform tasks for enjoyable; they carry out them to be able to remedy a selected difficulty or points. You could describe the issue clearly and precisely at first of your doc so as to then current the answer to that drawback.

For instance if you happen to intend to implement a brand new HRMS (Human Useful resource Administration System) your drawback could also be; “The HR crew presently spends practically 80% of its time on non-productive administrative duties, lowering the effectiveness of the operate dramatically.”

State the Answer

This ought to be a easy assertion to outline your challenge. This permits your reader to grasp what it’s you are proposing.

“We intend to implement an automatic HRMS system to cut back handbook administration by half.”

Provide Supporting Data

The issue and answer aren’t going to justify your challenge to the stakeholders and resolution makers, so you must present the proper stage of data to allow them to help your suggestion.

Examples of the form of info it is best to use:

  • Market Demand – Not at all times the strongest argument, however if you happen to can present that each one your rivals are implementing related methods, it definitely means that it could be value contemplating in your organisation.
  • Enterprise Want – On this instance the enterprise want is obvious, the HR crew are spending nearly all of their work time on non-specialist duties and that prices cash.
  • Buyer Calls for – what’s it that your prospects are screaming out for? Do not forget to incorporate inner prospects in addition to exterior ones.
  • Technological Development – what is going on on on this planet round you, is there are compelling case to be instructed by way of the way in which IT and methods are growing?
  • Authorized – Do not forget the all vital obligation to the legislation, if you happen to can present that your challenge brings compliance or makes it simpler to adjust to these necessities you have got a stronger case.

Writing a enterprise case or challenge justification is an important a part of the bigger challenge scoping course of. Ideally it is best to write this early within the lifecycle of your challenge that will help you receive funding and help. Additionally, you will then have the ability to clearly determine the goals of your job in order that crew members have a transparent message to remove.